Free form and survey builder for Microsoft 365 users with Teams and SharePoint integration
Microsoft Forms is a free form and survey builder included with Microsoft 365 subscriptions, offering unlimited forms, unlimited responses, quiz scoring with automatic grading, and native integration with Teams, SharePoint, Excel, and Power Automate. For organisations already paying for Microsoft 365, Forms provides a zero-additional-cost form solution fully embedded in the Microsoft ecosystem.
Microsoft Forms is a strong fit if its core strengths match your workflow, budget, and support needs. Use the quick signals below before opening the full review.
Microsoft Forms' value proposition is economic: if an organisation pays for Microsoft 365, Forms is already included at no additional cost. For internal use cases — HR surveys, event RSVPs, IT request forms, feedback collection — Forms provides adequate functionality within the Microsoft ecosystem without adding another subscription.
Microsoft Forms integrates natively with Teams — forms appear as tabs in channels, survey results update in real time within Teams conversations, and Polls can be launched from the compose box during meetings. For organisations whose primary communication platform is Teams, this integration means forms and results stay in the same tool where work happens.
Forms' Power Automate connectivity enables workflow automation triggered by form submissions: new form response → create SharePoint list item → send Teams notification → send email to manager. For Microsoft-centric organisations with Power Automate licences, this integration replaces Zapier without leaving the Microsoft ecosystem.
Microsoft Forms' honest limitations are design flexibility and feature depth. Themes are limited to colour presets; there is no custom CSS, no brand fonts, and no layout control. Conditional logic is basic — simple branching between sections, not the field-level conditional logic of Cognito Forms or JotForm. No payment collection. For customer-facing forms where brand quality matters or complex data collection is required, Microsoft Forms falls short; for internal forms where functionality matters more than aesthetics, it covers the baseline.
Score: 7.8/10 — Best zero-cost option for Microsoft 365 organisations; design and feature depth limited compared to dedicated form tools.
Free
Free billed annually
$6/mo
$72/mo billed annually
Microsoft Forms is best for Microsoft 365 organisations who need internal surveys, HR forms, event registrations, and feedback collection at zero additional cost, Educational institutions using Microsoft 365 for Education who want quiz functionality with automatic grading, Teams running quick polls and sentiment checks in Microsoft Teams channels.
Yes. Microsoft Forms currently lists a free plan in ToolRankr data.
It has a free plan.
Microsoft Forms is reviewed using ToolRankr's scoring model for ease of use, value, features, support, and overall quality. Affiliate links may earn a commission, but sponsored labels do not change editorial scoring.
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